Job Posting Title:
Senior Player Personnel Coordinator
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Hiring Department:
Intercollegiate Athletics
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Jan 24, 2025
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required.
Purpose
Cultivate positive and meaningful relationships with current and prospective student-athletes, their families and high school coaching networks, and assist in the oversight of player personnel operations through talent identification, recruiting strategies and roster management.
Responsibilities
In collaboration with the Head Coach, Coaching staff, personnel and scouting team, participate in identifying, evaluating, and ranking high school, junior college, and transfer portal prospects.
Analyze game film, athletic performance metrics and statistical data to assess potential prospects.
Stay up-to-date on NCAA recruiting regulations, ensuring all evaluation activities are compliant with institutional and NCAA guidelines. Provide training on departmental processes, NCAA regulations, and best practices for recruiting operations.
Assist in roster development by monitoring eligibility, managing scholarship distribution and aligning talent acquisition with team needs. Leverage data analytics to identify roster trends and future recruitment priorities.
Generate detailed reports and presentations to guide personnel, recruiting and coaching staff decisions.
Assist in the oversight, maintenance and optimization of recruiting databases, software tools, and internal records.
Help coordinate and execute key recruiting events, such as Junior Days, Signing Days, Pro Days, and official visits. Assist with organization of all official and unofficial visits with prospective student-athletes. Set up prospect meetings with staff and guide recruits throughout their visit.
Assist recruiting operations with the design and execution of on-campus recruiting experiences, including logistics, itineraries, and multimedia presentations. Cultivate and maintain relationships with prospective student-athletes, their families and high school coaching networks.
Organize and track communication schedules for recruits, ensuring effective and timely communication.
Assist with organizing, strategic planning and execution of position coaches contact and evaluation period plan, ensuring effective and timely communication.
Supervise and mentor personnel interns and junior staff, fostering their professional growth and ensuring high standards of performance.
Assist with serving as a liaison with Athletics Academic Enrollment and Eligibility and Compliance departments for all needs and monitoring associated with recruitment of prospective student-athletes and transfers. Promote an atmosphere of compliance and ethics amongst recruiting and coaching staff.
Assist with the coordination and execution of all aspects of recruiting boards, ensuring effective communication and collaboration with key program staff and stakeholders.
Assist with updating the internal recruiting information database (ARMS).
Assist with managing the prospective student-athlete and transfer portal internal film library.
Additional duties as assigned.
Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.(Enter Responsibilities here without percentages).
Required Qualifications
Bachelor's degree. Two years of experience in a collegiate football program and/or NFL level. Prior experience in scouting, football operations, or a related field. Professional demeanor and ability to project the image of the University of Texas and the Athletics Department with dignity and grace regardless of circumstances and environments. Demonstrated excellent organizational, attention to detail, interpersonal and communication skills to enhance interaction with student-athletes, peers, alumni, administrative personnel, and the community. Demonstrated exceptional character traits in integrity and fairness. Demonstrated commitment to The University of Texas Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Community Engagement, Creativity, Accountability and Loyalty. Relevant education and experience may be substituted as appropriate.
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
OPEN
Working Conditions
Required Materials
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
