Job Posting Title:
Senior Financial Analyst, Grants Financial Management, Office of Sponsored Projects
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Hiring Department:
Office of Sponsored Projects
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
This position is responsible for the administration of Funds Management within OSP Grants Financial Management. Responsibility for Workday operations including preparing and approving costing allocations, ability to develop complete reports, analyze and reconcile mass amounts of data, development of training material and coordination of staff training. Oversees financial management of all funds management activities including processing weekly letter of credit draws, monthly collection activities and process of refunds. Requires strong communication skills, maintains frequent interaction with University departments, special groups and external agencies.
Responsibilities
Performs analytical review of data to identify inherent risks on sponsored projects. Builds custom reports and other tools to provide data to OSP staff and other constituents to help manage tasks more effectively.
Facilitates the LOC draw process in OSP. Enters draw information in sponsor portals and reconciles amounts to the financial system.
Prepares reports for both institutional and external parties. Responds to ad-hoc reporting requests initiated by department research administrators on campus. Serve as a point of contact for custom report requests that contain financial data.
Provides support for inquires and requests sent to the Funds Management inbox.
Provide quality assurance for Post Award staff to ensure data is entered correctly into the financial system at award setup. Creates exception reports and other tools that will identify data inconsistencies that need to be corrected. Communicates issues that need correcting to Post Award staff to ensure follow through with the changes.
Assist with special projects as assigned by OSP management to improve processes and enhance service to campus.
Required Qualifications
Bachelor's degree in a related field with at least six years of experience in a related field.
Experience in research administration and governmental or commercial accounting.
Experience with costing allocations, reporting and analyzing substantial amounts of data.
Ability to review and interpret the terms and conditions of research grants and contracts.
High computer proficiency, including the basic Microsoft Office Suite, specifically MS Excel, creating, and maintaining spreadsheets.
Strong organizational skills, ability to prioritize multiple ongoing responsibilities with accuracy, diplomacy, and discretion.
Exceptional attention to detail and ability to hold masterful communication skills that allow high-level interactions with a varied research administration community.
Demonstrated analytical, problem-solving, and critical thinking skills.
Excellent teamwork skills; Positive and enthusiastic attitude.
Eligible to work in the United States for any employer on a full-time basis.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Advanced degree in a related field with 5+ years of years of experience in preparation, processing, and negotiation of grant and contract proposals and awards.
More than the required years of experience in research administration and governmental accounting.
Ability to work independently with limited supervision.
Ability to work collaboratively and constructively in a team environment.
Knowledge of federal guidelines pertaining to institutions of higher education.
Certified Research Administrator.
Experience in a Sponsored Projects Office.
Salary Range
$60,000 + depending on qualifications
Working Conditions
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
