Job Posting Title:
Assistant Director
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Hiring Department:
Payroll Services
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly, and off-cycle payrolls for employees of the university. To learn more about our department, visit https://payroll.utexas.edu/
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll enjoy working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick time, and holidays
- Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional conference opportunities
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums with staff ID card
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.
MustbeauthorizedtoworkintheUnitedStatesonafull-timebasisforanyemployerwithout sponsorship.
Purpose
Provide leadership to Payroll Services in coordination with the Director and other payroll leaders by managing and supervising staff to ensure quality service to the university. Provide advanced management skills and develops direct reports as follows:
- Encourages participation in development opportunities
- Hires, trains, and provides feedback related to performance
- Recognizes successes and achievements
- Assigns workload and conveys importance of individual responsibility and accountability
- Sets standards in terms of professionalism and dedication
Responsibilities
- Oversee the Payment Team to ensure timely and accurate employee payments and quality service to the university. Ensure coverage for all critical processes on time-sensitive tasks to meet payroll processing deadlines. Provide direction and oversight for team responsibilities.
- Provide direction and oversight to the Financials Team within Payroll Services to ensure compliance with university policies and procedures and state and federal laws and regulations. Oversee payroll related banking activities and ensure payroll related accounting activities are accurate and timely. Manage the overall process by assigning and monitoring workloads to ensure deadlines are met.
- Develop, implement and maintain policies and business processes to support the unit’s activities and to enhance and maintain the effectiveness of unit operations. Develop and support long term strategic initiatives to improve efficiency and support departmental goals. Work collaboratively with functional and technical staff both within payroll and across university operational units to identify, test, and implement enhancements to existing processes and systems. Oversee project implementation, provide training and communicate information to university community.
- Communicate and disseminate payroll policies and procedures to internal and external staff, administrative leadership and campus leaders using a variety of different communication strategies including presentations, reports, electronic correspondence and web content.
- Other related functions as assigned. Overtime expected during peak processing periods.
Required Qualifications
Bachelor’s degree. Minimum of two years of progressively responsible experience in payroll, accounting, or human resources. Understanding of payroll environment and applicable state and federal laws governing payroll administration. Strong decision-making abilities and leadership experience. Demonstrated ability to manage multiple projects simultaneously and with minimal supervision. Ability to manage and meet tight deadlines. Advanced problem-solving skills. Experience employing diplomacy, discretion and confidentiality in all business matters. Professional demeanor. Demonstrated excellent written, verbal and interpersonal skills. Proficient with Microsoft Outlook, Excel and Word.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor’s degree in Business, Accounting with experience in government finance administration. Master’s degree or Certified Public Accountant (CPA). History of supervisory experience and working experience in a higher education and/or government payroll environment. Project Management and Workday experience.
Salary Range
$115,000
Working Conditions
- Standard office conditions.
- Daily use of a keyboard and desktop computer.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
