Job Posting Title:
Senior Procurement and Contracts Specialist
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Hiring Department:
OnRamps
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Hybrid telework available
For more details, please see HR Benefits and Total Rewards.
During peak season, weekends and evenings possible to support the department.
Purpose
Manages the procurement for Governmental Affairs and Initiatives/OnRamps including the development, negotiation and execution of contracts.
Responsibilities
Acts as primary point person for contracts in Governmental Affairs and Initiatives unit. Provides comprehensive support to staff at all levels with development, negotiation, and execution of agreements.
Manages purchasing functions for the unit, including contracts, purchase orders, Procards, and UT Market. Ensures all UT policies are followed.
Prepares travel requests (RTAs or VE5/VE6) and process Official Occasion Expense Forms (OOEF) for the unit.
Establishes and maintains positive and productive relationships with university staff and faculty, contractors, vendors, and customers, providing outstanding customer service to all stakeholders.
Participates in weekly staff meetings, staff trainings, and collaborative process improvements. Updates and maintains accurate records with a high level of accuracy. Stays informed of university, state, and federal policies in relation to job functions.
Creates and submits Data Use Agreements (DUA), Internal Material Transfer Letter Agreements (IMTLA), and Confidential Data Control Plans (CDCP) in Research Management Suite.
Assists the Assistant Director of Business Operations with projects as assigned.
Required qualifications
Bachelor's Degree in Business or public administration, social sciences, or technical/scientific field.
Experience in preparation, processing, and negotiation of grant and contract proposals and awards
Demonstrated adaptability and history of service-minded approach to executing job functions.
Demonstrated attention to detail.
Excellent interpersonal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly, and concisely.
Ability to work in an environment with frequent interruptions.
Ability to follow directions and learn new processes.
Professional demeanor.
Highly proficient in Microsoft Word, Excel, and Outlook.
Relevant education and experience may be substituted as appropriate.
Preferred qualifications
Experience with UT policies and procedures.
Experience creating contracts.
Experience purchasing for a large department.
Experience with DEFINE and UT web-based applications.
Experience with Smartsheet.
Salary
$62,000 + depending on qualifications
Working conditions
During peak season weekends and evenings possible to support the department.
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Shared desk environment
Hybrid work environment
Climbing of stairs
Use of manual dexterity
Required Materials
Please mark "yes" on the application question that asks if additional materials are required. Candidates who fail to attach all additional materials listed, may not be considered for the position.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
