Job Title: Finance & Operations Coordinator
Location: Houston (Jersey Village), TX (In-Person)
About Blindster
Blindster is a family-owned and operated e-commerce company based in Houston, TX. We sell custom window blinds, shades, and shutters to customers across the U.S., empowering DIYers to create beautiful homes at an affordable price. We’re an established 14-year old company always operating in startup mode, with a collaborative, hands-on culture where everyone wears multiple hats. Our team is close-knit, and cross-functional work is part of our everyday rhythm. If you're energized by variety and enjoy being part of a fast-moving, entrepreneurial environment, you'll feel right at home here.
About the Role
We’re looking for a dependable, detail-focused Finance & Operations Coordinator to support the day-to-day financial and administrative functions of our business. You’ll be the go-to person for keeping our financial operations running smoothly and working closely with leadership and external partners. While you won’t be responsible for high-level strategic decisions, your work will directly support those efforts by keeping everything accurate, organized, and moving forward.
What You’ll Do
Banking & Payments
- Monitor bank fraud prevention systems daily (checks and ACHs)
- Access company credit cards daily to review activity, check limits, and reconcile charges
- Manage ACH and wire payments through our banking portal
- Prepare and execute weekly payment runs to vendors, contractors, and employees
- Collect and track receipts and reimbursements
Accounts Payable & Vendor Management
- Review and verify all vendor invoices for accuracy
- Create bills in QuickBooks Online for both recurring and one-off expenses
- Ensure proper credits are received from vendors for product issues or promos
- Maintain records of vendor contracts and key terms
Expense Oversight & Payroll Support
- Review employee expenses and ensure receipts/documentation are in place
- Oversee bi-weekly payroll process through our third-party provider (verify hours, pay rates, PTO, etc.)
Reporting & Internal Operations
- Prepare weekly cash forecast/position reports for company leadership
- Help draft department and company budgets for leadership to review and finalize
- Track and report on budget performance over time
- Assist with monthly and quarterly internal financial reporting
Compliance & Miscellaneous Support
- Help resolve state sales tax issues using our tax automation software
- Respond to customer credit card disputes and manage chargebacks
- Coordinate PCI compliance annually
- Manage business insurance policies and documentation (cyber, general liability, flood, etc.)
- Liaise with external bookkeeper and CPA for financial close and tax filings
- Jump in to troubleshoot random financial or operational issues as they come up
Who You Are
- Detail-oriented and highly organized
- Able to manage a broad list of recurring responsibilities with follow-through
- A natural problem solver who doesn’t get stuck—you're comfortable researching and figuring things out
- Familiar with QuickBooks Online and basic financial workflows
- Comfortable working across teams and handling communications with external partners
- Happy to work independently, but collaborative by nature
Nice to Have (but not required)
- E-commerce or retail operations experience
- Familiarity with merchant services, PCI compliance, or sales tax software
- Prior experience supporting financial reporting, budgeting, or bookkeeping
Benefits (Available after 90 days of employment)
- Paid Time Off
- Paid Sick Leave
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Flex/Health Spending Account
- 401(k) plan + employer match
Salary: $60,000 – $85,000 annually, depending on experience, with potential for performance-based bonuses
