Job Title: Finance & Operations Coordinator

Location: Houston (Jersey Village), TX (In-Person)

About Blindster

Blindster is a family-owned and operated e-commerce company based in Houston, TX. We sell custom window blinds, shades, and shutters to customers across the U.S., empowering DIYers to create beautiful homes at an affordable price. We’re an established 14-year old company always operating in startup mode, with a collaborative, hands-on culture where everyone wears multiple hats. Our team is close-knit, and cross-functional work is part of our everyday rhythm. If you're energized by variety and enjoy being part of a fast-moving, entrepreneurial environment, you'll feel right at home here.

About the Role

We’re looking for a dependable, detail-focused Finance & Operations Coordinator to support the day-to-day financial and administrative functions of our business. You’ll be the go-to person for keeping our financial operations running smoothly and working closely with leadership and external partners. While you won’t be responsible for high-level strategic decisions, your work will directly support those efforts by keeping everything accurate, organized, and moving forward.

What You’ll Do

Banking & Payments

Monitor bank fraud prevention systems daily (checks and ACHs)
Access company credit cards daily to review activity, check limits, and reconcile charges
Manage ACH and wire payments through our banking portal
Prepare and execute weekly payment runs to vendors, contractors, and employees
Collect and track receipts and reimbursements

Accounts Payable & Vendor Management

Review and verify all vendor invoices for accuracy
Create bills in QuickBooks Online for both recurring and one-off expenses
Ensure proper credits are received from vendors for product issues or promos
Maintain records of vendor contracts and key terms

Expense Oversight & Payroll Support

Review employee expenses and ensure receipts/documentation are in place
Oversee bi-weekly payroll process through our third-party provider (verify hours, pay rates, PTO, etc.)

Reporting & Internal Operations

Prepare weekly cash forecast/position reports for company leadership
Help draft department and company budgets for leadership to review and finalize
Track and report on budget performance over time
Assist with monthly and quarterly internal financial reporting

Compliance & Miscellaneous Support

Help resolve state sales tax issues using our tax automation software
Respond to customer credit card disputes and manage chargebacks
Coordinate PCI compliance annually
Manage business insurance policies and documentation (cyber, general liability, flood, etc.)
Liaise with external bookkeeper and CPA for financial close and tax filings
Jump in to troubleshoot random financial or operational issues as they come up

Who You Are

Detail-oriented and highly organized
Able to manage a broad list of recurring responsibilities with follow-through
A natural problem solver who doesn’t get stuck—you're comfortable researching and figuring things out
Familiar with QuickBooks Online and basic financial workflows
Comfortable working across teams and handling communications with external partners
Happy to work independently, but collaborative by nature

Nice to Have (but not required)

E-commerce or retail operations experience
Familiarity with merchant services, PCI compliance, or sales tax software
Prior experience supporting financial reporting, budgeting, or bookkeeping

Benefits (Available after 90 days of employment)

Paid Time Off
Paid Sick Leave
Medical Insurance
Dental Insurance
Vision Insurance
Flex/Health Spending Account
401(k) plan + employer match

Salary: $60,000 – $85,000 annually, depending on experience, with potential for performance-based bonuses

Blindster

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Finance & Operations Coordinator