Job Posting Title:
Director of Presidential Events
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Hiring Department:
University Development Office
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Oct 17, 2024
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
Purpose
The University seeks a Director of Presidential Events to be part of the University Events and Experience team. The Director will be a leader who can provide direction and execution for all Presidential events held in the Office of the President. The Director will work closely with the Chief Experience Officer and Executive Director to develop quality events that engage a multitude of constituents. This individual will provide oversight, including conception, direction, staff coordination, and production, for events ranging from fundraising events, meetings, luncheons, dinners, and other official events held in the office suite.
Responsibilities
- Work closely with the Executive Director, University Events and Experience, Chief Experience Officer & the Office of the President on the vision and execution of office events.
- Promote a positive and collaborative work environment focusing on customer service and quality work product.
- Oversee all aspects of Presidential-level events, including breakfasts, lunches, dinners, receptions, and any other event programming taking place in the President’s suite (or in other venues when assigned).
- Coordinate and arrange all facets of required event logistics with facilities, student affairs, space holding, event parking, security, and outside vendors (catering, décor, AV, etc) for each event.
- Track all event expenses ensuring they are within the approved budget
- Consult with the President’s office and the University Events and Experience office to compile guest invite lists and interact with the University Events and Experience Communications team on physical mailings, digital invite distribution, RSVP tracking, and updating.
- Compile check-in lists, assist at special functions, greet guests, coordinate and assist with registration, and ensure guests are provided with name tags upon arrival.
- Attend and direct all functions (additional staff assigned or hired as needed) and support and assist other UEE team members on their events as available.
- Assist with University Events and Experience gift program with Executive Assistant to Chief Experience Office.
- All other duties as needed or assigned to assist the University Events and Experience team.
Required Qualifications
- Experience working in a luxury hotel and/or event planning company.
- High comfort level working with and alongside C-level leaders.
- Knowledge of formal place settings, high-level etiquette and service styles.
- Five plus years’ experience with increasing responsibility as an event leader working on high- level events of various sizes/scopes.
- Highly organized with strong project management skills and demonstrated attention to detail.
- Ability to think strategically, develop and implement designs making the most of internal and external university resources.
- Open to inspiration, ideas and expertise from those around them with the ability to creatively collaborate to meet project goals. Ability to take tough feedback and use for future growth.
- Excellent written, verbal and interpersonal communication skills.
- Time management skills -- can work well under pressure and in a dynamic environment and be results-driven.
- Proven ability to develop and work within a budget.
- Ability to work non-traditional hours if needed including weekends/evenings. Ability to travel as needed.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than the required years of experience.
Additional education/advanced degree in arts field.
Experience in higher education environment and/or development events.
Salary Range
$90,000+
Working Conditions
- Hybrid/Flexible work environment
- Standard office conditions
- Must be able to travel, work evenings, weekends and events
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.