Architectural Project Administrator

HOK Group, Inc. • Full-time • Dallas, Texas, United States • 2d ago

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

We are currently seeking an Architectural Project Administrator to join our team in Dallas, Texas. As a Project Administrator, you will provide administrative support to the project manager and project team. You will also be supporting the Office Manager with some administrative duties.

RESPONSIBILITIES:

Under direction of the project manager/project architect, assist with tracking progress.
Collaborates with various staff and departments in administrating day to day projects and reporting requirements.
Manages project filing system both electronic and paper.
Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
Under direction from the project manager, schedules and coordinates all project meetings.
Assists project accountant in putting together invoicing and/or joint venture fee splits where applicable.
Will assist with tracking the process for obtaining fully executed consultant agreements. May require processing comments from the project manager and consultants and obtaining comments from corporate legal department before final sign-off.
On public projects, will track required MBE, WBE, and DBE consultant involvement on the project; provides timely reports to public agencies as required. May also need to establish files and procedures for annual audits by the public agency (or agencies) involved.
May attend client meetings to take meeting minutes and prepare for distribution.
Drafts letters to clients. Performs word processing and data entry, as required.
Provides administrative support to office staff.
Reception relief duties as needed.
Takes personal responsibility for fostering a green workplace through sustainable work practices.

REQUIRED SKILLS:

Proficiency in MS Office, including Word, Excel and Outlook.
Proficiency in Trimble Project Connect and Project Sight preferred.
Must be highly organized, detail-oriented and able to handle confidential information at the highest level.
Great interpersonal skills and the ability to interact with all levels of staff.
Flexible and able to function well in a fast-paced environment.
Ability to communicate both verbally and in writing; including excellent interpersonal skills.
Ability to work in team environment.
Ability to effectively meet deadlines.
For those who provide BIM support; proficiency in AutoCAD/Architectural Desktop (Revit preferred).

EDUCATION & EXPERIENCE:

Equivalent of a bachelor's degree in related field and 5+ years' related experience.

Many of our roles require the use of specific software. Please refer to Preferred and Recommended Software Skills for details.

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental, and vision coverage; 401(K) savings plans, disability, life, and accident insurance; paid time off (PTO); and parental leave.

HOK is a drug-free workplace. HOK is an equal opportunity employer, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State, or Local Law.

#LI-MM1