Job Posting Title:
Procurement Contracting Officer
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Hiring Department:
Procurement and Payment Services
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
Your skills will make a difference.
The University of Texas at Austin Procurement Strategic Sourcing team is seeking an energized candidate who has expertise in the planning, execution, negotiations, and relationship management of strategic sourcing for goods and services necessary to support all colleges, schools and units. The ideal candidate will have customer service mindset with a focus on continuous process improvement.
This position will review and approve purchasing requisitions, specifications and statements of work, draft and create formal and informal solicitations, draft and negotiate contracts and purchase orders, and shall be responsible for the entire procurement process. The selected individual will be responsible for maintaining direct communication with campus clients and suppliers and ensuring proactive involvement throughout the procurement process.
Skills that are important for this position include: Efficient problem solving skills, Effective communication skills, Integrity, Respect for team members, and Positive attitude. We expect all members of this team to exhibit the highest level of integrity, honesty, and transparency.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.
U.S. Citizen. Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.
Purpose
The procurement contracting officer supports a wide variety of organizations and will manage a range of procurement activities. This position will collaborate with category managers (if requested work aligns with our 3 category mangers) and internal clients by providing procurement expertise for one or more assigned projects through the entire lifecycle from planning through contract execution.
Responsibilities
- Work with clients to create and finalize all procurement methods available to purchase goods and services, including utilizing pre-established contracts, including Group Purchasing Organizations and cooperative agreements that may provide the best value to the University. The position will create, issue, and manage the entire procurement process from issuance of the solicitation through execution of purchase order or contract, and including the post award contract life cycle.
- Partner with University professionals to engage in strategic sourcing, plan and execute needed procurements, create solicitations, manage the selection process and participants to evaluate supplier proposal’s strengths and weaknesses, and support negotiation efforts in the supplier selection. Ensure compliance with all procurement requirements, which apply to The University of Texas at Austin.
- Participate in creating a sourcing strategy for our clients as we improve our spend under management. Provide expert guidance and consultation to all areas including internal and external constituents regarding procurement, opportunities and budget planning.
- Create and analyze spend data regarding procurement and revenue generation. Track and report contract cost savings, goals and metrics. Draft executive briefs and other communication content and reports as requested.
- Maintain expertise, keep abreast of issues and changes in the procurement field by attending professional development conferences and procurement organizations. Remain current with market trends through relationships with suppliers. Maintain a working knowledge of applicable federal, state and local laws, regulations, and internal policies or procedures . Actively participate in Procurement and Payment Services assigned committees and meetings.
- Ensure the proactive engagement and creation for maximum opportunity for Historically Underutilized Business (HUB) and Federal Small Business (SB) firms.
- Performs other duties as assigned.
Required Qualifications
- Three years procurement experience; four years experience in the preparation of contracts and related documents.
- One year experience with the State of Texas procurement process.
- Working knowledge of contract documents (plans, specifications).
- Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position. Once, attained, certification must be maintained active.
- Experience using Excel, Microsoft Word, and eprocurement software.
- Excellent communication, collaboration and organizational skills, with an ability to manage multiple simultaneous activities in a diverse and complex environment.
Certification in the following areas shall be acceptable:
- Certified Texas Contract Developer (CTCD)
- Certified Texas Contract Manager (CTCM)
- Certified Professional in Supply Management (CPSM)
- Certified Purchasing Manager (CPM)
- Certified Professional Public Buyer (CPPB)
- Certified Public Purchasing Officer (CPPO)
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Bachelor's degree or additional education in contract management or related field. More than three years administrative experience. Four or more years of experience in the preparation of contracts and competitive solicitation process.
- Four or more years of experience in State of Texas, Higher Ed procurement process.
- Advanced Work skills including merging, formatting styles, templates and Excel linked workbooks.
- Familiarity with Jaggaer or similar source to pay system
- Experience managing solicitations for in a higher education setting as the procurement lead.
Salary Range
$75,000
Working Conditions
- Standard office environment
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
