Job Posting Title:
Senior Administrative Program Coordinator, Construction Industry Institute, Cockrell School of Engineering
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Hiring Department:
Construction Industry Institute
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
At UT Austin, we say “What starts here changes the world.” As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.
Based at the Cockrell School of Engineering at UT Austin, the Construction Industry Institute (CII) is the premier research & development platform for the capital projects industry. We bring industry leaders together to create and drive innovative tools and solutions through an academically based, disciplined approach.
UT Austin provides outstanding employee benefits and total rewards packages that include:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Purpose
The Senior Administrative Program Coordinator will effectively coordinate ongoing programs, foster strong relationships with industry practitioners, and promote the use of CII's benchmarking resources, including the Data Warehouse. The ideal candidate will have a proven track record in project/program coordination and a passion for driving innovation and improvement across the capital projects industry.
Responsibilities
Program Coordination: Coordinates activities for specific Deployment initiatives, including CII benchmarking operations and related projects, ensuring tasks are completed within defined timelines. Monitors program progress, taking corrective actions to keep projects on track and addressing issues as they arise, ensuring timely resolution. Provides input for comprehensive project plans, including timelines, budgets, and resource allocation. Manages budgets and resources for specific programs.
Communication and Stakeholder Engagement: Provides onboarding and training for data submission to industry practitioners, research teams, and data submission consultants engaged for specific initiatives. In coordination with CII leadership, facilitates communication and information exchange among stakeholders on the priorities and messaging for benchmarking activities. Builds and maintains strong relationships with internal teams, external partners, and volunteers.
Evaluation and Reporting: Conduct program evaluations to assess outcomes, impact, & lessons learned. Provide reports on the submission of data & use of benchmarking tools. Prepare reports on program status, achievements, and challenges for management. Identifies areas for improvement. Maintains accurate documentation, including plans, reports, and records. Prepares reports and presentations to communicate program outcomes. Ensures compliance with organizational policies, procedures, and regulatory requirements.
Required Qualifications
Bachelor's Degree in Business Administration, Construction Engineering and Management, or a related field
Five (5) years of experience in project/program coordination
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organizational and multitasking skills. Excellent communication and interpersonal skills
Excellent communication, facilitation, and interpersonal skills
Ability to work independently and as part of a team
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with data management and analysis
Knowledge of benchmarking resources and the Data Warehouse
Familiarity with benchmarking and capital project delivery
Certification in Project Management (PMP or similar)
Salary Range
$ 60,000 + depending on qualifications
Working Conditions
May work around standard office conditions
May work around biohazards
May work around chemicals
May work around electrical and mechanical hazards
Ability to navigate UT facilities to conduct program activities and events
Ability to work on numerous time-sensitive projects simultaneously with continuous deadlines, frequent interruptions, and longer hours during peak periods
Periodic travel and work outside of regular business hours
Physics Tasks
Required Materials
Applications must be submitted through the university’s official job board and must include the following items:
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
