Job Posting Title:
Senior Administrative Program Coordinator
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Hiring Department:
Utilities and Energy Management
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
Who We Are
We are “the power behind UT”.
Utilities and Energy Management (UEM) provides reliable and cost-effective electricity, chilled water, steam, deionized water, compressed air, emergency power, and elevator services for The University of Texas at Austin. We have more than 170 employees in five divisions: Utilities Operations; Utilities Distribution; Power Systems, Controls, and Operating Technology; Finance and Administrative Services; and Engineering and Technical Services.
Who We Are Looking For
We are seeking candidates who share the following core values:
Safety: Commitment to the well-being of our fellow employees, ourselves, and the campus community.
Respect: Treating everyone with fairness and dignity.
Integrity: Transparency, honesty, trust and ethics in our work and our relationships.
Reliability: Delivery of consistent, dependable, and uninterrupted services.
Teamwork: Working together through cooperation, contribution, and the sharing of our knowledge.
Excellence: Setting the highest standards through innovation, collaboration, forward-thinking, and stewardship.
As a member of our team, you will be part of a globally recognized district energy system that serves a top-tier research university. We strive to provide a positive workplace culture that welcomes ideas, talent and perspectives – and we look forward to hearing from you!
Learn more about Utilities and Energy Management.
Your skills will make a difference.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of Campus Operations staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has earning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick time, and holidays
- Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional conference opportunities.
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin’s libraries and museums with staff ID card
- Free rides on all UT shuttle and Austin CapMetro buses with staff ID card
- For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.
Security sensitive; three-year driving record and criminal background checks conducted on selected candidate. Hiring decision is contingent upon applicant clearing checks.
Purpose
The Senior Program Specialist will lead the development, implementation, and management of the UEM apprenticeship program.
Job Description
- Apprenticeship Program Management: Coordinate and oversee all aspects of apprenticeship program, ensuring compliance with the governing body. Evaluate program effectiveness, compiling data and feedback to recommend improvements and ensure the program alignment with business objectives.
- Collaboration with Stakeholders: Collaborate with UEM divisions to identify apprenticeship opportunities, skills gaps, and areas of training needs. Develop and maintain relationships with educational institutions, training partners, and industry associations to create apprenticeship opportunities.
- Apprenticeship Program Coordination: Support the recruitment and onboarding process for apprentices, including marketing the apprenticeship program, coordinating interviews, and guiding candidates through the application process. Serve as the primary point of contact for apprentices, mentors, and external training providers, ensuring effective communication and support.
- Documentation and Records Keeping: Track and maintain detailed records of apprenticeships, including progress reports, certifications, and milestones. Monitor apprentice performance, providing feedback and identifying areas for improvement to ensure success in the program.
- Apprenticeship Program Training: Collaborate with UEM units on the development of apprenticeship programs to promote a culture of career growth. Provide training coordination and support for apprenticeship programs, and conduct meetings. Coordinate external training vendors for onsite training sessions. Ensure engagement and consultation with key stakeholders continually to ensure the training aligns with the program guidelines. Organize training sessions, workshops, and other development activities for apprentices, ensuring learning outcomes are met.
- Apprenticeship Funding and Certification: Research governing bodies to certify the UEM apprenticeship program. Research funding opportunities and apply for grants to fund the UEM apprenticeship program.
- Technical Program Support: Support existing and new technical programs in the development of new initiatives that support UEM’s strategic priorities. Leverage technology and best practices to improve program efficiency, effectiveness, and stakeholder satisfaction. Coordinate meetings and provide note-taking and documentation support.
- Perform other related functions as assigned. Attend staff meetings, safety training or meetings. Adheres to Utilities and University policies and procedures.
Required Qualifications
- Bachelor’s degree in Education, Human Resources, or Business Administration.
- Minimum of 3 years of experience in apprenticeship programs, workforce development, or a related field.
- Strong understanding of apprenticeship systems, policies, and regulations.
- Experience working with diverse groups, including apprentices, mentors, and training providers.
- Excellent organizational, project management, and time management skills.
- Strong verbal and written communication skills, with the ability to engage and build relationships with various stakeholders.
- Ability to analyze program data, prepare reports, and make data-driven recommendations.
- Proficient in MS Office Suite; experience with Learning Management Systems (LMS) or apprenticeship management platforms is a plus.
Preferred Qualifications
- Advanced degree (master's or higher) Education, Human Resources, or Business Administration.
- 5+ years of experience in apprenticeship programs, workforce development, or a related field.
- Experience in a role involving workforce development, career services, or training coordination.
- Knowledge of apprenticeship programs in utilities or engineering industry.
- Certification or training in project management, adult education, or workforce development.
- Familiarity with labor laws and apprenticeship regulations.
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
Salary Range
$65,000
Working Conditions
Environmental Demands:
- Uniforms and/or personal protection equipment (furnished)
- May work in all weather conditions
- May work in extreme temperatures
- May work around chemical fumes
- May work around standard office environments
- May work around biohazards
- May work around chemicals
- May work around electrical/mechanical equipment
Physical Tasks:
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- Climbing of stairs
- Climbing of ladders
- Lifting and moving
Additional Working Conditions:
- May be required to work in confined spaces, manholes and tunnels, and extended shifts including nights, weekends, and holidays. May be exposed to loud noise, high dust and allergen levels. May be required to perform elevated work. Occasional work from ladders and/or scaffolds. May be required to operate forklifts, personnel lifts and cranes. Operate other job related equipment. May be required to lift up to 50lbs. Often required to twist, grasp, push, pull and bend. Participate in on-call program.
Work Shift
40 hours a week, Monday - Friday 06:30 AM - 03:00 PM; This position provides for work-life balance with typically a 40-hours work week that includes flexible work arrangements. The current schedule requires the employee to work on the UT Austin campus 5 days per week
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Cover Letter
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. May be required to work in confined and elevated spaces. Shifts may be extended- including nights, holidays, and weekends.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
