Job Posting Title:
Senior Academic Program Coordinator
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Hiring Department:
Department of Medical Education
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Mar 03, 2025
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
Job Summary
Are you ready to take your program coordination & administration skills to the next level in a dynamic, fast-paced academic environment? As a Senior Academic Program Coordinator at Dell Medical School, you’ll play a pivotal role in shaping the future of medical education.
In this role, you’ll provide essential administration & program support for academic programs, ensuring smooth coordination of faculty development initiatives, student assessments, and curriculum evaluations. Your attention to detail and organizational skills will help maintain efficient processes, manage schedules, and facilitate communication between faculty, students, and program staff.
This position is perfect for a proactive problem solver who thrives in a mission-driven environment and enjoys juggling multiple priorities with precision and creativity. Whether you’re supporting program improvements, marketing academic initiatives, managing budgets, or supporting faculty development, your contributions will directly impact the next generation of healthcare leaders.
If you’re looking for a high-impact role where your administrative skills, strategic thinking, and project execution can shine—this is it. Come join a team that’s transforming healthcare education and be part of something bigger.
Why Join Us?
- Be part of a mission-driven institution transforming healthcare through education and research.
- Work closely with faculty, students, and medical professionals in a collaborative environment.
- Gain valuable experience in program management, event coordination, and faculty development in a prestigious academic setting.
- Enjoy competitive benefits, professional growth opportunities, and the vibrant culture of The University of Texas Dell Medical School.
What You’ll Do
Support Evaluation & Assessment Activities
- Oversee medical student evaluation compliance and maintain the curriculum evaluation calendar.
- Manage the course and clerkship review process, ensuring smooth implementation and tracking.
- Build and maintain evaluation forms and tools in the medical school’s evaluation system.
- Coordinate communication between curriculum coordinators and faculty on evaluation and assessment needs.
Faculty Development & Academic Program Support
- Promote and organize faculty development events such as Medical Education Grand Rounds and Leadership Conversations.
- Secure CME (Continuing Medical Education) credits for faculty development programs.
- Develop and distribute evaluation summaries for faculty development sessions.
- Maintain and update faculty resources and program web pages.
Program & Event Coordination
- Plan and execute academic events, including the annual Educational Innovation, Research & Awards Symposium.
- Manage communications and operations for the Academy of Distinguished Educators.
- Oversee budgeting, fundraising, publicity, and award distribution for academic initiatives.
Additional Responsibilities
- Provide administrative support for the student Peer Tutoring Program and faculty research initiatives.
- Assist with exam proctoring and special academic projects as needed.
Who You Are
Minimum Qualifications:
- Bachelor’s degree in a related field and 3–5 years of experience in administration, academic coordination, or project management.
- Strong skills in MS Office, Smartsheet, and Excel to manage schedules, track data, and generate reports.
- Excellent organizational, communication, and collaboration skills—able to work across departments and with diverse stakeholders.
- Ability to prioritize multiple tasks, meet deadlines, and work both independently and as part of a team.
- Demonstrated ability to adapt to changing needs in a dynamic academic environment.
Preferred Qualifications:
- Experience interacting with faculty, students, and academic leadership preferred but not required.
- Familiarity with program evaluation, faculty development, and higher education administration preferred.
- Prior experience in medical education or healthcare-related academic programs is a plus but not required.
Work Environment & Expectations
- Occasional evening or weekend hours may be required for events.
- Some travel may be needed for conferences or professional development
Salary Range
$60,000+ depending on qualifications
Required Materials
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
