Job Posting Title:
Senior Subaward Manager, Office of Sponsored Projects
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Hiring Department:
Office of Sponsored Projects
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
Support the research community at the University of Texas at Austin in the capacity of Senior Subaward Manager. Responsible for the management of subaward negotiations, subaward compliance, and the oversight of daily operations of the subaward team.
Responsibilities
SUBAWARD TEAM SUPERVISION: Manages and provides direct supervision of the subaward negotiators, administrative, and compliance staff responsible for the review, development, negotiation and compliance of subawards. Works closely with subaward compliance staff to ensure the University and the OSP are compliant. Communicate with the principal investigator, departmental staff, and/or subrecipient to resolve any contractual issues.
SUBAWARD AGREEMENTS MANAGEMENT: Manages the subaward team’s workload and efficiency and shift assignments based on the volume of outgoing subawards. Regularly monitors and provides recommendations to the Associate Director of Contracting for the revision of constituency lists and agreement assignments as needed to balance the workload. Contributes to the development and implementation of policies and procedures for subrecipients and makes recommendations for policy and process changes to the Associate Director of Contracting. Develops new processes to meet audit requirements.
SUBAWARD NEGOTIATION AND COMPLIANCE: Drafts, reviews, and negotiates new subaward agreements and amendments for compliance with University policies, federal and state law and regulations. Coordinates subaward negotiation calls and meetings regarding contractual language with subrecipients, including but not limited to, legal and technical representatives and University researchers. Coordinates with appropriate University offices in the review and handling of various contractual issues if required (e.g. Discovery to Impact, Risk Management Office, Office of Legal Affairs).
SUBAWARD TEAM TRAINING: Hires and provides expert training of subaward agreement negotiators. Provides on-going coaching and mentoring to subaward team members to ensure individuals and the team are successful. Establishes meetings with subaward negotiators, subaward administrative staff and subaward compliance staff to monitor workflow and discuss process, negotiation and compliance issues.
SUBAWARD PROCESS OVERSIGHT: Manages the outgoing subcontract process including the review, coordination and preparation of documentation (including but not limited to, evaluation of financial stability, internal controls and performance history of subrecipients) related to outgoing subawards. Ensures the terms and conditions of subawards are properly reflected as flow-down terms and conditions to subrecipients.
SUBAWARD ADVICE: Provides input in the interpretation of federal, state or other contracts, grants and funding regulations, University/University System policies and procedures and OSP policies.
OTHER: Special projects assigned by Associate Director of Contracting.
Required Qualifications
Bachelor's or master's degree.
Six (6) years of experience in contract management, preparation, processing, and negotiation of contracts, subaward agreements, and/or grant administration experience.
Demonstrated experience in contract preparation, including drafting of terms (e.g. intellectual property).
Experience negotiating with federal, state, academic, industry, and other partners.
Extensive knowledge of federal, state, local and University guidelines and regulations.
Highly skilled in agreement negotiations and management of contract portfolios, with strong analytic and critical thinking skills, accustomed to a fast-paced environment with competing deadlines.
Exceptional customer service and excellent verbal and written communication skills.
Extensive experience with the use of MS Word and MS Excel software.
Must work well with others and contribute positively to the organization, team and University.
Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Graduate or professional degree in business administration, public administration or law.
More than six (6) years of experience in management, preparation, processing, and negotiation of research contracts.
University or UT System experience.
Demonstrated knowledge in the development of research budgets.
Ability to work independently.
Experience with Huron Research Suite product.
Salary Range
$90,000 + depending on qualifications
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Occasional weekend, overtime and evening work to meet deadlines
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
