Job Posting Title:
CIM and CAS Split Coordinator Role
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Hiring Department:
Campus Operations
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick time, and holidays
- Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional conference opportunities
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums with staff ID card
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
- For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
Purpose
The position will support various initiatives and programs within Campus Operations, develop strategic and mandated reports, ensure data updates and integrity maintenance, and prepare presentations. This role is crucial for maintaining the smooth operation and strategic planning of campus facilities and assets.
Responsibilities
Support Capital Asset Strategy (CAS) Initiatives and Programs: Organize, schedule, and maintain CAS initiatives. Assist with state, national, and federal reporting requirements, including those for the Texas Higher Education Coordinating Board (THECB), UT System, Board of Regents, and other relevant bodies.
Design CIM and CAS Reports and Presentations: Create detailed reports and presentations for various stakeholders. Inform and document the requirements of assets and facilities across the UT Austin portfolio. Demonstrate trends and share data to communicate the utilization of University funding effectively.
Support Capital Investment Management (CIM) Program: Update databases and conduct assessments. Coordinate and document meetings related to the CIM program. Ensure accurate and timely updates to support capital investment decisions.
Collaborate on Strategic Initiatives: Partner with units across the Campus Operations portfolio. Contribute to various strategic initiatives with varying deliverables and deadlines. Foster collaboration and ensure alignment with overall campus goals.
Engage in Professional Development: Participate in relevant training, conferences, and other activities. Stay informed about current best practices and opportunities for capital asset strategies and investments. Continuously improve knowledge and skills to enhance job performance.
Represent the Department Professionally: Deliver high-quality and responsive customer service. Communicate effectively and professionally with all stakeholders. Uphold the department's reputation through professional conduct and interactions.
Other related functions as assigned.
Required Qualifications
- High school diploma or GED.
- 3-5 years in collecting, analyzing, synthesizing, and documenting program requirements.
- Ability to manage and prioritize shifting deadlines accordingly.
- Self-motivated and able to work independently.
- Demonstrated effectiveness in a team environment.
- Excellent communication skills with the ability to build rapport with university administrators, licensed design and construction professionals, and university community members.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Bachelor's degree (or higher).
- Experience in capital asset management or related fields.
- Project management experience is highly valuable.
- Experience with understanding and satisfying reporting requirements for state, national, and federal bodies.
- Strong organizational skills.
- Excellent communication skills for creating reports and presentations.
- Analytical skills to assess and update databases and support capital investment decisions.
- Collaboration skills to work with various units and stakeholders.
- Professionalism in delivering customer service and representing the department.
- Proficiency in software used for database management and report creation (e.g., Excel, PowerPoint).
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$70,000 + depending on qualifications
Working Conditions
All weather conditions
Standard office
Keyboard
Manual dexterity
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
