Job Posting Title:
Project Manager – UT Medical Center Partnership Program
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Hiring Department:
Enterprise Technology - Engagement and Experience
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until May 19, 2028
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Location:
AUSTIN, TX
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Job Details:
General Notes
This is a fixed term position that may end after three years from the employee’s start date.
Flexible work arrangements are available for this position, including the ability to work remotely. We would prefer a candidate located in the greater Austin area to be on campus for critical project meetings and client engagement opportunities.
This position provides life/work balance with typically a 40-hour work week and travel limited to training (e.g., conferences/courses).
Enterprise Technology is dedicated to supporting the mission of the University of Texas at Austin of unlocking potential and preparing future leaders of the state.
Your skills will make a difference.
You’ll be working for a university that is internationally recognized for research and the work you do will make a difference in the lives of our students, faculty and staff. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working for our campus.
The University of Texas at Austin and Enterprise Technology provide an outstanding benefits package to our staff. Those benefits include:
- Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)
- Vision, Dental, Life, and Disability insurance options
- Paid vacation, sick leave, and holidays
- Teachers Retirement System of Texas (a defined benefit retirement plan)
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Training and conference opportunities
- Tuition assistance
- Athletic ticket discounts
- Access to UT Austin's libraries and museums
- Free rides on all UT Shuttle and Capital metro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.
This position requires you to maintain internet service and a mobile phone with voice and data plans to be used when required for work.
Purpose
The UT Medical Center Partnership Project Manager will play a pivotal role in supporting Dell Medical School's mission of establishing a world-class destination for academic medicine. One that transforms health care. One that makes “getting better” the best it can be.This role will manage and coordinate multiple Enterprise Technology IT initiatives across diverse workstreams. This role ensures alignment between Dell Medical School and the University of Texas Enterprise Technology department by driving collaboration between teams, facilitating cross-functional communication, and ensuring projects meet their goals within established timelines and budgets.
The Program Manager will work with Enterprise Technology leaders to oversee workstreams related to enterprise resource planning (ERP), networking telecommunications, system mapping, applications, and other technology-driven initiatives. This individual will serve as a key liaison between Dell Medical School, Enterprise Technology, and other stakeholders, ensuring successful implementation of projects that enhance the school's operational and academic technology capabilities.
Responsibilities
Program Management:
- Collaborate with Enterprise Technology Leadership to develop and manage the portfolio of IT initiatives associated with Dell Medical School and the launch of the new University of Texas at Austin Medical Center.
- Maintain a roadmap for projects, ensuring proper prioritization and alignment with organizational objectives.
- Track progress and status of all workstreams, escalating risks and issues as needed.
- Develop dashboards, performance indicators, and success metrics to provide leadership updates.
- Lead or support the development of executive-level briefings and governance documentation.
Project Coordination:
- Facilitate coordination across multiple teams, including ERP, networking, telecommunications, applications, and other technology functions.
- Ensure dependencies and interconnections between workstreams are identified, communicated, and managed effectively.
- Serve as a central point of contact for project updates, status reporting, and key stakeholder communication.
Stakeholder Engagement:
- Collaborate with Dell Medical School leadership to ensure IT initiatives align with academic and operational priorities.
- Liaise with Enterprise Technology leadership to align resources and resolve conflicts.
- Engage with external vendors and partners as needed to support initiative execution.
Resource and Budget Management:
- Work with Engagement and Experience leaders and other Enterprise Technology leadership to identify and allocate necessary resources to support project execution.
- Monitor project budgets and ensure financial compliance, as needed
- Provide input on resource planning and staffing needs.
ET Operational Project Support:
- Work with Enterprise Technology leaders and technical staff on the execution of operational projects as needed.
- Maintain project workplans, status reports, escalating risks and issues.
- Collaborate with communication and engagement teams.
- Identify opportunities to enhance collaboration, communication, and efficiency between stakeholders and Enterprise Technology.
- Document and share best practices across workstreams.
Other related functions as assigned.
Required Qualifications
- Bachelor’s degree in information technology, Business Administration, Project Management, or a related field.
- Minimum 5 years of experience managing IT projects or portfolios, preferably in a higher education or healthcare setting.
- Demonstrated ability to manage multiple, complex workstreams and initiatives simultaneously.
- Strong leadership, organizational, and interpersonal communication skills.
- Experience with ERP systems, networking, telecommunications, and enterprise applications.
- Proficiency with project management tools and methodologies (e.g., Agile, Waterfall).
Equivalent combination of relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Experience working in a medical school, healthcare, or higher education environment.
- Experience applying the Scaled Agile Framework (SAFe) to manage complex, cross-functional technology initiatives across multiple teams
- Certification in project management (PMP, PRINCE2, or equivalent).
- Familiarity with IT governance and change management processes.
Salary Range
$90,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity (ex: using a mouse)
Work Shift
- Monday – Friday 8am-5pm; Occasional nights or weekends may be required
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of Interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
