Job Summary

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office and ensure it runs smoothly and efficiently. The ideal candidate will be responsible for maintaining a positive work environment, managing administrative tasks, and supporting staff to optimize productivity.

We are looking for someone to work 20-40 hours and are flexible for either part-time or full-time employment.

Key Responsibilities

Office Operations & Maintenance:
- Oversee and coordinate office activities and operations to secure efficiency and compliance with company policies.
- Manage office supplies, inventory, and procurement of equipment and services.
- Ensure the office is clean, safe, and properly maintained.

· Payroll & Benefits Administration:

- Manage payroll processing to ensure accurate and timely payments.
- Act as the liaison between the company and benefits providers, including health insurance, retirement plans, and other employee benefits.
Administrative Support:
- Serve as the point of contact for internal and external stakeholders, including vendors, contractors, and service providers.
- Manage incoming and outgoing correspondence, including emails, mail, and phone calls.
- Organize and schedule meetings, appointments, and travel arrangements for staff and executives.
Budget & Finance Management:
- Monitor office expenses and prepare expense reports.
- Work with finance or accounting teams to track invoices, payments, and budgets.
HR Support:
- Assist in onboarding new hires and maintaining employee records.
- Ensure compliance with HR policies, including timekeeping and benefits administration.
- Organize team-building activities and company events.
Technology & Tools:
- Coordinate with IT support for office technology and systems maintenance.
- Manage software licenses and office technology subscriptions.
Compliance & Safety:
- Ensure compliance with health and safety regulations.
- Act as the liaison for building management and emergency procedures.

Requirements & Qualifications

Proven experience as an Office Manager, Administrative Manager, or similar role.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello).
Knowledge of basic bookkeeping and budgeting principles.
Ability to multitask and prioritize in a fast-paced environment.

Preferred Skills

Familiarity with HR processes and procedures.
Experience managing facilities or vendor contracts.
Problem-solving mindset and ability to adapt to evolving priorities.

Competitive salary

Health, dental, and vision insurance
Paid time off and holidays
401(k) retirement plan
Professional development opportunities

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